Project Management Support Senior Assistant

About the role

The Project Management Support Senior Assistant provides administrative and coordination support to ensure effective delivery of projects, covering planning, implementation, monitoring and reporting. The role also handles logistics, communications, documentation and support to senior management.

Key responsibilities

• Support project planning, implementation, monitoring and reporting in line with UNODC rules, regulations and SOPs, and track progress, deliverables, contracts, travel, workshops and grants.
• Prepare reports, briefing materials and meeting notes, and keep project and operational data up to date and archived.
• Organize logistics for meetings, workshops, conferences and steering committee events, including travel, accommodation, catering and security, and liaise with vendors and venues.
• Process travel authorizations, expense claims and reimbursements, and prepare and distribute workshop and mission materials.
• Support procurement: requisitions, purchase orders and payment requests in the ERP system, and verify invoices and documents against UNODC Financial Rules and Regulations.
• Assist in tender reviews, evaluation processes and contract administration, and maintain records for audit.
• Support senior management with scheduling, mission planning, travel documentation, meeting coordination and minute-taking.
• Support training and learning sessions, knowledge-sharing initiatives and Communities of Practice, and help draft reports and briefing notes.

Required profile

• Secondary school diploma (High School or equivalent, "Baccalaureate"); a Bachelor's degree or equivalent in a relevant discipline is desired.
• Minimum of 5 years of relevant experience combined with a secondary school diploma, or 1 year combined with a first university degree; experience in project management or similar fields.
• Desired: some experience in a UN System organization and fluency in the Hasanya language.

Required skills

• Demonstrable proficiency in collaboration and productivity tools such as MS Office and G-Suite.
• Proficiency in web-based management systems.